Instalment Payment Options are a Must Have as Part of a Firm’s Debtor Management Strategy

Did you know that the professional fee finance industry started in Australia 25 years ago? 

FeeSynergy’s founding directors were the pioneers of professional fee finance in the late 1990’s – they established FeeSynergy in 2007. At that time there were a dozen or more providers however the GFC in 2008 lead to several exiting the market as their funding sources dried up or were diverted to support other streams of business. 

Over the last 16 years FeeSynergy has grown to be the leading provider of fee finance and debtor management software solutions in Australia and New Zealand. Today its facility is used by hundreds of accounting and legal firms across both countries and each year thousands of businesses of all sizes and all industry types choose to pay their accounting and legal bills via FeeSynergy.

Professional fee finance is a form of short-term commercial lending which is only available to companies, sole traders, partnerships and trusts to pay their business-related accounting or legal fees. Professional fee finance is not Invoice Finance or Sale of Receivable (commonly referred to as Factoring). Under a factoring arrangement the company borrows money against the value of unpaid client invoices (less than 90 days old). The factoring financier settles 80-90% of the invoice values. The company is still required to collect payment from their clients to repay the financier. Factoring is great for many industries but is not suited to accounting and legal firms and could conflict with the firm’s bank facilities. 

Under a true professional fee finance arrangement, the firm’s clients are the ones applying for finance and incurring the interest charges. The client enters into a simple finance contract and instructs the financier to settle the full invoice amount to the accounting or legal firm. They then repay the invoice amount plus interest charges to the financier via monthly instalment payments.  

Not all professional fee financiers are equal

There are a number of professional fee financiers operating in Australia and New Zealand. On the surface they all appear to have a similar funding model however there can be significant differences in their terms and conditions and processes. 

A fee finance facility is a very important addition to any firm and has the capacity to deliver enormous benefits to the firm and its clients. Accounting and legal firms should do their homework when assessing the various financier’s services. It is not all about the interest charges! 

Some key things to consider:

·       Do the terms and conditions of the loan agreements protect the firm’s interests and legal rights

·       How easy is the financier’s quote software to use

·       Interest rates and loan establishment fees

·       Credit card surcharge amounts 

·       Dishonour fees 

·       Range of monthly instalments on offer

·       What is the process for following up clients who default on their monthly payments

·       Can the financier debit the firm’s own bank account if a client defaults? 

·       Data security – where are the loans processed and client data stored

·       Compliance with consumer lending laws

·       Does the type of facility breach the terms of any of the firm’s own bank facilities

Above all of these points should be the reputation of the financier and how they engage with you and your clients. Ask for references from firms that you know of and check them out.  

Can clients set up their own fee finance loans online? 

FeeSynergy is the leader in online payment technology and enables clients to pay their bills online via credit or debit card or monthly instalments. 

The key differentiator between the FeeSynergy payment gateway and other solutions is that FeeSynergy can enable the firm’s clients to establish their own fee finance contracts. This enablement is designed so that the accounting or legal firm retain control over the use of their fee finance facility. 

·       which type of clients will be offered a fee finance payment arrangement

·       ensure the correct legal entity is named in the loan agreement

·       ensure compliance with consumer lending laws

·       allow for multiple invoices to be included in the one loan agreement

·       the number of monthly instalments to be offered – FeeSynergy encourage firms to offer shorter terms that match the client’s cash flow. This saves the client interest costs and reduces the firm’s contingent liability more quickly

FeeSynergy’s systems are built around this principal and have over many years proven to be extremely effective in balancing the firm and client experience.

FeeSynergy’s fee finance facility is both a standalone facility and also is fully integrated into FeeSynergy’s debtor management platform called FeeSynergy Collect. This level of integration means that the firm’s finance and credit administration staff can generate a fee finance agreement in 3 clicks without having to manually enter any information. 

Next steps

A FeeSynergy fee finance facility is free to qualifying accounting and legal firms. All a firm need do is apply to FeeSynergy for accreditation and within 2-3 days they will be notified of acceptance and the terms of the funding facility – such as the funding limits and what services are fundable.

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